Microsoft Word
Microsoft Word is a word processing application developed by Microsoft, widely used for creating, editing, formatting, and sharing documents. It is part of the Microsoft Office Suite, available on Windows, macOS, and mobile platforms.
- Document Creation: Create resumes, letters, reports, brochures, and academic papers.
- Formatting Tools: Apply styles, fonts, colors, headers, footers, and page layouts.
- Templates: Pre-designed templates for quick and professional documents.
- Spelling & Grammar Check: Built-in tools for proofreading.
- Collaboration: Co-author documents in real-time and leave comments with Track Changes.
- Cloud Integration: Save and access files via OneDrive.
- Insert Media: Add tables, images, charts, hyperlinks, and SmartArt.
- PDF Export: Save or convert documents to PDF format directly.
Common Uses:
- Writing and formatting essays, reports, and letters
- Creating official documents and business proposals
- Designing certificates, flyers, and newsletters
- Collaborating on group assignments or professional projects
- Preparing content for printing or digital distribution
Benefits:
- User-friendly interface for all levels
- Powerful tools for both basic and advanced document needs
- Widely accepted format (.docx) compatible with many systems
- Seamless integration with other Microsoft tools like Excel, PowerPoint, and Teams
Benefits of Using Microsoft Word
The software is accessible and easy to use, making it ideal for beginners while still offering advanced features for experienced users. It supports a wide range of file formats, including .docx and .pdf, ensuring compatibility across different platforms. Regular updates from Microsoft continue to improve its functionality and security.
Here are some Multiple Choice Questions (MCQs) related to Microsoft Word, ideal for quizzes, assignments, or practice tests:
Microsoft Word – MCQs
1. What is the default file extension for documents created in Microsoft Word 2016 and later?
A. .txt
B. .doc
C. .docx
D. .pdf
✅ Correct Answer: C. .docx
2. Which tab in Microsoft Word contains the ‘Font’ and ‘Paragraph’ settings?
A. Insert
B. Home
C. Layout
D. Review
✅ Correct Answer: B. Home
3. Which feature allows you to combine text from a database with a document, such as for creating labels or letters?
A. Track Changes
B. Mail Merge
C. SmartArt
D. Format Painter
✅ Correct Answer: B. Mail Merge
4. What does the shortcut Ctrl + S do in Microsoft Word?
A. Save the document
B. Select all text
C. Search in the document
D. Spell check
✅ Correct Answer: A. Save the document
5. Which feature checks for spelling and grammatical errors?
A. Track Changes
B. Word Count
C. Spell Check
D. Comment
✅ Correct Answer: C. Spell Check
6. Which tab would you use to add a table to your Word document?
A. Home
B. Insert
C. Design
D. View
✅ Correct Answer: B. Insert
7. What is the function of ‘Track Changes’ in Word?
A. Auto-correct errors
B. Review formatting
C. Monitor and display edits made to a document
D. Translate the document
✅ Correct Answer: C. Monitor and display edits made to a document
8. Which view in Microsoft Word is best for reading a document without editing tools?
A. Print Layout
B. Web Layout
C. Outline View
D. Read Mode
✅ Correct Answer: D.
9. Which of the following keyboard shortcuts is used to make text bold in Microsoft Word?
A. Ctrl + U
B. Ctrl + B
C. Ctrl + I
D. Ctrl + L
✅ Correct Answer: B. Ctrl + B
10. In which tab will you find the ‘Header & Footer’ option?
A. Insert
B. Layout
C. Home
D. Design
✅ Correct Answer: A. Insert
11. What is the function of ‘Format Painter’ in Microsoft Word?
A. To copy and paste text
B. To apply animations
C. To copy formatting from one part of the text and apply it to another
D. To paint images in the document
✅ Correct Answer: C. To copy formatting from one part of the text and apply it to another
12. Which menu would you use to check the number of words in your document?
A. File
B. Review
C. View
D. Insert
✅ Correct Answer: B. Review
13. Which file format preserves document formatting and enables file sharing?
A. .txt
B. .docx
C. .rtf
D. .pdf
✅ Correct Answer: D. .pdf
14. Which feature allows you to undo your last action?
A. Ctrl + X
B. Ctrl + Y
C. Ctrl + Z
D. Ctrl + U
✅ Correct Answer: C. Ctrl + Z
15. What is the maximum zoom percentage in Microsoft Word?
A. 200%
B. 300%
C. 400%
D. 500%
✅ Correct Answer: D. 500%
16. Which of the following is NOT a valid alignment option in Microsoft Word?
A. Left
B. Middle
C. Right
D. Justify
✅ Correct Answer: B. Middle
17. What does the ‘Ctrl + Enter’ shortcut do in Microsoft Word?
A. Creates a new paragraph
B. Inserts a page break
C. Starts a new line
D. Closes the document
✅ Correct Answer: B. Inserts a page break
18. Which feature allows users to see how a document will look when printed?
A. Print Preview
B. Web Layout
C. Outline View
D. Read Mode
✅ Correct Answer: A. Print Preview
What is Microsoft Word?
Microsoft Word is a word processing software developed by Microsoft. It allows users to create, edit, format, and share documents for various purposes such as writing letters, reports, and academic assignments.
How do I get Microsoft Word?
You can get Microsoft Word by subscribing to Microsoft 365, purchasing it as a standalone product, or using the free web version through your Microsoft accoun
Can I use Microsoft Word for free?
Yes, Microsoft offers a free web-based version of Word with limited features at However, for full access to all features, a Microsoft 365 subscription is recommended.
What file types does Microsoft Word support?
Word primarily uses the .docx file format but also supports .doc, .pdf, .rtf, .txt, and others for compatibility and sharing.
